Identity and date of birth
Name and contact details sit at the top of the resume, sometimes with a date of birth.
Human resources
Anonymize your resumes before you share them
Before a resume (or CV) reaches hiring managers, a recruiting agency or a panel:
NymData detects and redacts the candidate's name, date of birth, address and contact details.
Experience and skills stay readable: reviewers get what they need to assess the profile.
Before: candidate identity, in red
John Carter
Experience
Manufacturing project manager, six years: production line management, budget ownership, teams of fifteen.
Skills
Lean management, project management, fluent Spanish.
Identity and date of birth appear before the experience
After: identity redacted, experience kept
Experience
Manufacturing project manager, six years: production line management, budget ownership, teams of fifteen.
Skills
Lean management, project management, fluent Spanish.
The profile is assessed on its experience
- Name, date of birth and contact details redacted
- Experience and skills kept
- A whole hiring round at once
- On your own servers
How do you anonymize a resume?
You redact what identifies the candidate (name, date of birth, address, contact details) and keep the experience and skills.
With NymData, installed on your own servers, you select the applications folder.
Each resume, in PDF or Word, is processed and a redacted copy is created, ready to share.
The original resume stays with HR.
The principle
A resume holds much more than skills
A resume gathers personal data: identity, date of birth, address, contact details.
Data protection rules such as the GDPR call for sharing only the data that is needed: to assess a profile, experience and skills are enough.
Wide circulation
Hiring managers, colleagues, recruiting agency, panel: each resume is seen by several people.
Whole hiring rounds
All applications for a role are processed at once, and new ones as they arrive with scheduled processing.
Documents covered
What HR teams anonymize
Application documents, in the format they arrive in.
- Resumes in PDF or Word. PDF
- Cover letters in PDF or Word. Word
- Applicant scorecards and summaries in Excel or CSV. Excel and CSV
- HR files: performance reviews and letters sent to a consultant or an attorney. Word and PowerPoint
Use cases
When should you anonymize this data?
Hiring
Send hiring managers and panels resumes focused on skills.
Agencies and vendors
Share applications without the candidates' contact details.
Internal mobility
Share internal profiles with hiring managers without employees' personal details.
Retention period
Keep hiring statistics after the retention period for applications has ended.
Framework
Good to know
The original resume is never changed: HR keeps the link to the candidate and reaches out when the profile is shortlisted.
Only the redacted copy circulates.
Keep applicant data only as long as your retention policy allows, and delete it once the hiring purpose is over.
Which method should you choose? · Pseudonymization vs anonymization: what is the difference?
Scope
What NymData handles for you
- SupportedResumes in PDF and Word
- Identity data is redacted in the file, and the layout is preserved.
- SupportedApplication folders
- A whole folder and its subfolders: a redacted copy of each resume.
- SupportedScheduled processing
- New resumes dropped into a folder are anonymized on the next run.
- SupportedOn your own servers
- No resume is sent outside: processing happens in your own infrastructure.
FAQ
Frequently asked questions
What is an anonymized resume?
A resume in which the data that identifies the candidate is redacted: name, date of birth, address and contact details.
Experience, degrees and skills stay readable: the profile is assessed on what the candidate can do.
Do experience and skills stay readable?
Yes. NymData redacts the data that identifies the candidate (name, date of birth, address, contact details) and keeps the rest of the resume, with its layout.
Can we anonymize every resume in a hiring round at once?
Yes. You select the applications folder: each resume is processed, and an audit report documents the whole run.
New resumes can be processed automatically as they arrive.
How do we contact a shortlisted candidate?
The original resume is never changed and stays with HR: just match the redacted copy to the original to contact the candidate.
Are resumes sent outside?
No. NymData is installed on your own servers: no resume and no data is sent to NymData or to any cloud service.
Which resume formats are supported?
Resumes in PDF and Word, plus applicant spreadsheets in Excel or CSV.
See NymData anonymize a batch of resumes, live
Live demo on sample resumes, remotely or at your site.